Browse the Help Center
Document statuses explained
All twelve document statuses, what each one means, and when it applies: from Draft through review and approval to Archived.
1 min read
The Status column tells you where a document sits in its lifecycle at a glance. Here is every status and when it applies.
The status list
| Status | When it applies |
|---|---|
| Draft | The author is still working on it. Not ready for anyone else yet. |
| Pending Review | Submitted and waiting for a reviewer to pick it up. |
| Changes Requested | A reviewer sent it back with changes to make. |
| Revised | The author uploaded a new revision that answers the requested changes. |
| Reviewed | The review is done. It has not been through approval yet. |
| Pending Approval | Waiting on an approver to make the call. |
| Approved | Signed off and ready to use. |
| Approved with Comments | Signed off, with comments to carry into the next revision. |
| Rejected | Turned down. It needs rework before it goes anywhere. |
| Superseded | A newer revision is now current. Kept readable for the record. |
| Archived | No longer active on the project. Kept for the record. |
| On Hold | Paused. No action is expected until someone takes it off hold. |
How a document usually moves
A typical path: Draft, then Pending Review, then Reviewed, then Pending Approval, then Approved. Changes Requested and Revised sit in the loop when a reviewer sends work back. Superseded, Archived, and On Hold are the parking statuses: they take a document out of play without deleting anything.
Some statuses are set by hand and some by actions. Approving a document in a review sets it to Approved for you, and setting a new revision as current marks the old one Superseded.
See it on the platform
Document controlWas this page helpful?
Need help? Contact support.
See what shipped in the changelog.
Questions about pricing? Talk to sales.
Something down? Check the platform status.
Found a bug in the product? Report an issue.
Missing something? Request a feature.