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Suitability, disciplines, and references
How a Document Reference is built from a discipline code and a sequence, and what suitability codes and their stages mean.
1 min read
Three pieces of metadata identify and qualify every document: its Document Reference, its Discipline, and its Suitability. Here is what each one is and how they fit together.
How a Document Reference is built
The Document Reference is the unique identity of a document: a discipline code plus a sequence number. Titles can repeat across a project; the reference never does. It stays the same through every revision, which is what makes the history hang together.
| Part | What it is | Example |
|---|---|---|
| Discipline code | A short code for the discipline the document belongs to. | ST |
| Sequence | A number issued in order within that discipline. | 0042 |
| Document Reference | The two together: the identity the whole project uses. | ST-0042 |
Discipline codes
A Discipline groups documents by the kind of work they cover, such as Structural, Electrical, or Architectural. Each discipline has a short code that leads the reference and a column of its own in the register, so filtering a register down to one trade is one click.
Suitability codes and their stage
A Suitability code says what a revision is fit for: for information, for review, for construction. Every code carries a stage: WIP for work still in progress, or PUBLISHED for issues that are ready to go out. The register shows the code and stage together in the Suitability column.
Disciplines and suitability codes are lists your workspace admins configure, so they match how your company actually numbers and issues documents. See Configure document settings.
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