How fluxems is organised

Workspaces, projects, registers, and the audit trail: the four ideas everything else builds on.

1 min read

Four ideas explain almost everything in fluxems. Get these straight and every other guide becomes easy.

Workspaces hold projects

Your workspace is your company's home in fluxems. It holds your projects, your team, your contacts, and the settings everything inherits: document statuses, disciplines, suitability codes, confidentiality levels, and more. Day-to-day work happens inside projects.

• A workspace holds projects, contacts, distribution lists, teams, and workspace settings.
• A project holds its document register, transmittals, RFIs, work items, milestones, members, and change log.

The register is the truth

Every project has a Document register: one list of every document, its revision, its status, and whether it is current. The Global Document Register shows the same across all projects. When someone asks "which drawing are we building from?", the register is the answer.

Versions and revisions

A Version is a whole new upload of a document. A Revision is the label a version carries (A, B, C). One revision of each document is marked Current: that is the one the project builds from. Older revisions are never deleted, they stay readable in history.

Everything is on the record

Every meaningful action writes to the change log: who did it, when, and what it touched. Documents have their own change log, projects have one, and workspace administrators can see the full audit log.